Head of Legal & Business Affairs

Job Location

Davies Street

Published By

Immersive Everywhere

Type of Job

Head of Department

Published Date

October 3, 2021, 11:00:00 PM

What are we looking for?

Purpose of Role

  • To lead on Legal and Business Affairs matters access the group of companies, as an ambassador and trusted advisor to the Joint CEOs and senior management and ensuring that the function supports the group as a sector leader

  • To lead the legal & business affairs service provision, ensuring the range and quality of services meet the needs of the organisation

  • To oversee an effective knowledge management infrastructure within Business Affairs to support the core services and rights

  • If required, to recruit team members into a legal team, overseeing and driving forward their learning and professional development

  • As Company Secretary for the group of companies, ensure that each company is compliant with all financial and legal requirements, as well as maintaining its high standards of corporate governance

To uphold a culture of continuous learning and continuous improvement, and manage own CPD


Leadership of Business Affairs

  • Ensure the function reflects and supports company strategy and is current and fit for purpose; review and develop new initiatives as needed

  • Define the key services according to the strategy and needs of the organisation

  • Act as a trusted advisor to the Joint CEOs and senior management on all legal and business affairs matters, with an emphasis on risk management, best practice and compliance

  • Maintain the department code of practice, and implement best practice procedures

  • Act as an ambassador for the company internally and externally for the designated services, maintaining professional networks and contacts relevant to the sector

  • Guide the Chairman and the Directors to ensure the companies are operating in accordance with rules and regulations

  • Take responsibility for the administration of the companies, for example: maintaining statutory books, including registers of members, directors, and secretaries, and shareholders with all their past and present shareholdings, organising board meetings and annual general meetings, preparing agendas and taking minutes

  • File necessary documents with Companies House ensure compliance

Service Delivery

  • Undertake thorough drafting and reviewing contracts both internal (within the group) and external, undertaking / supporting negotiations with key clients

  • Oversee the provision of key services to the organisation, across all aspects of service delivery including scope, quality and resourcing

  • Manage workflows and team resources effectively to ensure business priorities and the needs of key clients are met

  • Manage a professional advisory service to key clients and stakeholders on the legal and commercial considerations and frameworks underpinning key business decisions

  • Lead on the direction, design and delivery of a comprehensive contracting strategy and framework for IE and management of IE’s existing rights management strategy

  • Provide an effective service to support risk management, and working on business critical or potential litigation issues

  • Lead on compliance and regulatory matters, including, but not limited to, key areas for IE and GDPR

  • Advise and support commercial and business transactions and negotiations; manage IE’s IP portfolio both domestically and internationally.

  • Deliver expertise in rights management

  • Oversee and maintain an effective infrastructure, tools and systems in the team to support knowledge management and service delivery, with:

  • A contracts database as a central and comprehensive data source on the rights position of all IE productions

  • Up to date and accurate record keeping

  • Up to date contract templates and document library

  • Guidelines and best practice processes

  • Compliance with all confidentiality and data management (GDPR) requirements

  • Ensure the service provides a level of knowledge sharing with the team and internal clients, and learning sessions

  • Drive forward and oversee the development of best practice processes and guidelines to safeguard the legal and business interests of the companies

  • Disseminate relevant information to internal or external clients as required

  • Develop positive and productive relationships with clients, rights holders and stakeholders

  • Enable the process of exploitation and distribution of those rights within agreed frameworks and budget parameters

Team Leadership (subject to company growth)

  • Subject to the needs of the business, begin to recruit a legal team, and subsequently manage, develop and lead the team, with effective resource allocation, to support the priorities and deliverables of the company’s strategy

  • Recruitment and selection of outstanding employees, in line with venue requirements and company policy. Selecting and training staff to provide the expected levels of service delivery and presentation and support the ethos of the company.

  • Develop successful working relationships with direct reports and encourage the development of their skills and professional development in line with team objectives

  • Promote and foster a culture of high performance, learning and service excellence

Continuous Improvement

  • Keep up to date with best practice and compliance for all matters relevant to the role for through the professional body and professional networks

  • Promote a culture of collaborative working and team working

  • Manage own learning and continuous professional development relevant to the role; undertake any CPD as required

  • Uphold a culture of innovation, continuous professional development and continuous improvement

Qualifications & Experience

A background of legal work in live events, licensing or similar is desirable but not essential - we would expect the candidate to bring transferable experience from other legal and business affairs roles

We would expect the candidate to have at least 3 years’ experience PQE

Capabilities and Characteristics

The ideal candidate will have extremely good attention to detail, commercial instincts, be comfortable negotiating and drafting new agreements, work well under pressure

What can you expect from the role?


£60,000 per annum

Contract Length


Working Conditions

The position will be based at our head office, currently in Mayfair, London

Physical Requirements


Company Extras!

  • Employee discounts and deals for our food & beverage offerings such as at The Lucky Club, Katsubo and The Farrier;

  • Invitations to press nights and product launches;

  • Ticket discounts or complimentary tickets to our shows;

  • A day off for your birthday

How to Apply

Please send a CV and cover letter telling us how you meet the job description and why you are interested in the role. Please send to admin@hartshornhook.com

Please include the name of the position you are applying for and your name in the subject line of your email.

If you have any access requirements or you would like to speak to us about ways of making your application or interview process more accessible, please do not hesitate to contact us at admin@hartshornhook.com or call 020 3745 4450

Please submit your application before 11:59pm on Sunday 24th October.

Interviews will take place in the week commencing 25th Oct.