Purpose of Role

To manage day-to-day bookkeeping, production accounting and accountancy requirements for our productions, including maintaining purchase and sales ledger, completing reconciliations and providing accurate financial reports.

Responsibilities

Sales & Purchase Ledger

• Raising sales invoices, matching remittances and completing credit control

• Receiving, logging and securing authorisation for purchase invoices

• Reviewing and recording venue settlements

• Setting-up bank payments

• Dealing with queries, ensuring a prompt and professional response

Reconciliations

• Completing reconciliations for bank transactions, credit cards and petty cash

• Completing reconciliations of balance sheet accounts

• Completing reconciliations of box office income and other income

Payroll & Pensions

• Compiling and processing payroll, generating payslips and responding to enquiries from employees

• Filing pension contributions with pension providers and submitting schedules for payment

• Maintaining PAYE/NIC and pension obligations

Reporting

• Ensuring all income and expenditure is recorded correctly, particularly with reference to budgets, VAT and Theatre Tax Relief

• Preparing financial reports

• Drafting royalty statements, capital/profit return calculations, venue settlements and VAT returns

Other

• Completing work in accordance with agreed financial policies and procedures

• Completing a programme of continuing professional development and maintaining up-to-date technical knowledge in areas of responsibility

• Undertaking any other duties as may be reasonably required

Qualifications & Experience

• High standard of general education, with an excellent level of numeracy and written/verbal communication skills

• Ideally, a bookkeeping or accountancy qualification (or part qualification)

• At least 2 years’ experience of working as a bookkeeper or production accountant or with responsibility for day-to-day bookkeeping

• An understanding of bookkeeping best practices and double-entry bookkeeping

• Ideally, an understanding of SOLT and UK Theatre collective agreements

• Advanced knowledge of Microsoft Office (in particular Excel)

• A working knowledge QuickBooks Online

• Excellent attention to detail

• Excellent time management skills

Capabilities and Characteristics

• Pro-active and flexible with a ‘can do’ attitude

• Able to plan, manage and complete a busy workload to meet deadlines without compromising accuracy

• Keen to learn and receptive to new challenges

• Able to work well with others and enjoys working as part of a team

• Able to work independently with own initiative

• Tactful and diplomatic

• An interest in theatre, immersive experiences, live events and the cultural sector

Salary

circa £30,000 dependent on experience

Contract Length

Permanent

Working Conditions

The position will be based at our head office, currently in Mayfair, London. Flexibility for some home working

Physical Requirements

None

Company Extras!

• Employee discounts and deals for our food & beverage offerings such as at The Lucky Club, Katsubo and The Farrier;

• Invitations to press nights and product launches;

• Ticket discounts or complimentary tickets to our shows;

• A day off for your birthday!

Please send a CV and cover letter telling us how you meet the job description and why you are interested in the role. Please send to peter.huntley@hartshornhook.com by 6pm Monday 9th May 2022.

If you have any access requirements or you would like to speak to us about ways of making your application (eg. a video application) or interview process more accessible, please do not hesitate to contact us on peter.huntley@hartshornhook.com or 0208 092 9037